Administrative Assistant Promotion - Sony Music

Full Time Job
Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

This position will provide full administrative support to Radio Promotion executives at Epic Records. The assistant will help to ensure the efficient day-to-day operation of the Promotion department by successfully accomplishing the following responsibilities:

What you'll do:
o Screen and direct incoming calls
o Coordinate access to and maintain schedules by planning and scheduling meetings, conferences, and teleconferences for the promotion team
o Act as a liaison between both supervisors and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc.
o Coordinate travel, entertainment and transportation arrangements
o Prepare business expense reports in a timely, accurate and efficient manner and keep a rolling account of expenses
o Maintain mailing and e-mail lists, databases, files and other assets for the department
o Order and maintain music product, office supplies and tickets for the department
o Update SVP's active record book weekly
o Maintain an active and up to date database for Bi-Annual letters
o Keep track of music download codes
o Pull information daily from, Mediabase, Shazam, , BDS, Music Connect, Apollo, Scuba, Billboard and other sources and create and distribute daily/weekly and monthly reports (including radio recaps) to the department
o Create and maintain artist one sheets in Photoshop
o Organize artist liners, drops, promo images and assets
o Assist with organization of meetings and events including location, set-up, catering, etc.
o Mailing promotional materials to radio stations around the country
o Make sure department is adhering to the standards of conduct and compliance guidelines
o Provide back-up support for other members of the department as needed

Who you are:
o Experience in the music industry or related field
o BA in communications or related field
o Experience with Photoshop
o Ability to make decisions, produce results and think out of the box
o Communication skills; good organizational skills
o The ability to multi-task; detail oriented
o Problem solver, great with people and outgoing
o Hard worker, consistent and reliable

What we give you:
o You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
o A modern office environment designed to foster productivity, creativity, and teamwork
o An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
o Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
o We invest in your professional growth & development
o Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Additional Information
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

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